NVJCYO GRIEVANCE PROCEDURE 

These procedures govern the actions taken by and decisions made by NVJCYO Commissioners, Officers or committees.  It does not cover actions taken by officials during a game, match or meet.  The process for contesting these actions is covered by the sports rules.  It also does not pertain to actions taken by a parish representative within their own parish. Any grievances in connection with such an action should be directed to the pastor or other designated parish authority. 

ELIGIBILITY 

The NVJCYO sports rules set out the requirements for participation in the programs it sponsors. If an individual is found not to meet one of those requirements but the parish still wants the child to participate, the coach of the team in question or the parish representative can request a waiver.

 The eligibility waiver appeal consists of the following process:

1. The waiver request is heard by a Commissioner (age requirements) or a waiver committee (all other requirements) chaired by the Vice President and consisting of at least two parish representatives.
    

2. If a coach is not satisfied with the Commissioner’s or the committee’s decision, he/she should present the case to the parish representative for the parish involved.
    

3. If the parish representative concurs, the parish can ask for the committee to reconsider its or the Commissioner’s decision and can present any new or additional information in support of their request. 
    

4. If the committee does not change the decision, the parish, through the parish representative, can request review by the Executive Board which consists of the President, Vice President, Treasurer, Secretary,  and Program Manager.
    

5. If the parish is not satisfied with the Executive Board’s decision, the parish representative can request review by the Board of Directors. The parish can present their case to the Board of Directors in person at one of its three scheduled yearly meetings which are held in the fall, winter and spring and are shown on the NVJCYO website; or they can present it through the Vice President.  The Vice President will then provide, through electronic transmission, the requested waiver, the basis for the Commissioner’s or committee’s decision and the parish’s request for reconsideration of that decision.
    

6. If the parish is not satisfied with the Board’s decision, an appeal can be made to the Diocese through the Office of Youth Ministry.

ACTIONS OF A COMMISSIONER

Actions or decisions of the Commissioner such as a suspension of a coach, player, or parent, can be appealed to the Executive Board.

The process for appealing the actions of the Commissioner is the following:

1. The parish representative must be the individual who requests the appeal to the Executive Board.
    

2. If the parish is not satisfied with the decision of the Executive Board, the parish representative may present his/her case to the Board of Directors either at one of its three scheduled yearly meetings or through the Vice President. The Vice President will then submit electronically the decision of the Executive Board and the parish’s request for reconsideration to the Board for their consideration. 
    

3. If the parish is not satisfied with the decision of the Board, they may appeal to the Diocese through the Office of Youth Ministry.

 ACTIONS OF THE EXECUTIVE BOARD

Actions or decisions of the Executive Board can be appealed to the Board of Directors. 

The process for appealing the actions of the Executive Board is the following: 

1. The parish representative must be the individual who requests the appeal to the Board of Directors. The procedure is the same as in step 2 of the previous section.
    

2. If a parish is not satisfied with the decision of the Board, they may appeal to the Diocese through the Office of Youth Ministry.